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NCCHCA Group Purchasing Organization

ABOUT THE NCCHCA GPO

The North Carolina Community Health Association Group Purchasing Organization (GPO) provides shared services and strategic sourcing solutions for North Carolina’s health centers. The GPO leverages community health center purchasing power to generate maximum savings for members. Individual community health centers and lookalike organizations may enroll as GPO members and utilize the Association’s group purchasing program as a free benefit.

VENDOR SELECTION PROCESS

The NCCHCA GPO welcomes applications from interested vendors to provide services to our members. Vendors who have an interest in joining the NCCHCA GPO must first complete the online application form and pay a $175 application fee. The online form can be found at http://www.surveymonkey.com/r/NCCHCA_GPO.

GPO vendor applications are reviewed regularly by NCCHCA staff and the NCCHCA GPO subcommittee. During this vetting process, we will notify you by email if the GPO subcommittee request additional information or a demonstration. Once a decision has been made by the subcommittee, you will be notified by email if the application is approved pending contract negotiations or if the application is declined.

GPO contracts are reviewed annually for maximum savings and relevance to GPO members, and each GPO vendor must reapply every three years.

VENDOR APPLICATION ELEMENTS

As part of the application, vendors are asked to provide:
• An overview of your organization
• Your organization’s full offering of products and services, with key services highlighted
• Your organization’s current group purchasing contractual relationships
• References from current clients, including community health centers or similar non-profits
• Non-refundable $175 application fee (payable online or by check following submission of application)

VENDOR BENEFITS AND EXPECTATIONS

Upon acceptance to the GPO as a vendor, a contract will be negotiated between the GPO and vendor organization, outlining details of the vendor benefits and obligations.


VENDOR BENEFITS

The GPO consolidates the purchasing power of our members and drives customers to vendor organizations. In addition to accessing this customer base, there are two levels of vendor benefits:

Standard: Vendors receive NCCHCA member contact information; opportunity to address one relevant workgroup or committee per year; personal introductions by NCCHCA to leadership of up to two high-priority health centers

Premier: Vendors receive NCCHCA member contact information; opportunity to address two relevant workgroups or committees per year; vendor services highlighted on NCCHCA website for two one-week periods each year; personal introductions by NCCHCA to leadership of upto four high-priority health centers


VENDOR EXPECTATIONS AND OBLIGATIONS

Discounts: Vendors are expected to offer significant price discounts to GPO members.

Customer service: Contact new members within 7 working days to discuss the vendor’s products and services offered through the GPO. This may include providing a detailed business analysis examining usage patterns, current pricing and recommendations for efficiency. Provide excellent customer service to members on an ongoing basis.

Administrative fee: Pay a pre-negotiated administrative fee to the NCCHCA GPO quarterly, based on overall purchase and usage volume of GPO members. Administrative fees are used to offset program costs and fund NCCHCA programs and services that benefit association members. In line with safe harbor provisions. NCCHCA GPO reports to members annually the cumulative fees paid per contract to the NCCHCA GPO.

Reports: Provide quarterly sales reports to NCCHCA

Sponsorship: Be a sponsor for at least one NCCHCA conference per year. Standard-level vendors are expected to sponsor at the silver level ($6,000) or above. Premier-level vendors are expected to sponsor at the gold level ($10,000) or above. Further details on conferences and sponsorship opportunities are available from Chris Shank (details below).

CONTACT

Chris Shank
Vice President of Operations and Development
North Carolina Community Health Center Association
919-297-0012
shankc@ncchca.org
 

APPLY TO BECOME A GPO VENDOR PARTNER

Click on the link above to be directed to our GPO application. If you'd like to see a preview of the questions in the application, you can view it as a PDF here. However, when ready to complete the application, please use this link.

GPO RESOURCES

GPO at a Glance

Vendor Selection Process

Vendor Application Elements

Vendor Benefits

Vendor Expectations

Contact Information

Apply to Become a GPO Vendor Partner

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